Collections

What are Collections?

Collections are the way to organise the Portfolio with and are used to bundle related Evidence. They are intended to represent the various learning contexts within the learning journey, such as units, courses, modules, projects, and internships. Newer Collections are placed on top, while older Collections gradually move downward during the learning journey.

Learners can add Collections themselves, or they can be imported from a Template that is defined by a teacher or learning designer, see 📄 Templates. Collections can have a Name, Subtitle, Description, and Colour and they can be grouped in Sections (see 📄 Sections).

When creating a Snapshot of a selection of the Portfolio (for assessment or showcasing purposes), the learner decides which Collections to include that are relevant for that purpose.

Collections can also be hidden in the live Portfolio by the learner, this hides the Collection and its contents from any other user or visitor of their Portfolio. This can be useful for archiving Collections that are no longer relevant, but when you want to keep their contents.

How to create a Collection?

As a learner, you can create a new Collection from the Portflow home page on the Collections tab.

1. Click + Add new

2. Select Collection

3. Give the Collection a Name (required) and optionally a Subtitle

4. Click Add

How to customise Collections?

As a learner, you have various options to customise Collections, like its name, colour, banner image and placement.

On the Portflow home page (Collection tab), it is possible to:

• Change the name and subtitle of the Collections, hide the Collection or delete the Collection

  1. Click the Action menu (︙)

  2. Click Rename / Hide / Delete

     Note: You can delete a Collection, even if it contains Evidence. This Evidence can still be found within the ‘My evidence’ page and in any other Collections it was added to.

     Note: By deleting a Collection, you will permanently delete its description and all collection feedback.

• Move a Collection (to a (different) section)

  1. Click and hold the six dots on the left side of the Collection folder (⋮⋮)

  2. Drag the Collection to the new spot

  3. Alternatively, use the move buttons in the Action menu (︙).

• Adjust the colour of the Collection

  1. Click the folder icon of the Collection

  2. Choose the desired colour for the Collection

On a Collection page, it is possible to:

• Add or edit a description

  • Click the pencil icon in the Collection description box (you might need to expand the description box first).

• Edit the name of the Collection / hide the Collection / share the Collection / delete the Collection

  • Click the Action menu (︙)

  • Click Edit / Hide / Share / Delete

• Add a Banner image

  • Click the Action menu (︙)

  • Click Add collection banner

    

  • Choose an image. If desired, you can reposition the image.

• Reposition the banner image (1) / Edit the banner image (2)

  • Hover over the image and click Reposition / click the three dots and choose Edit collection banner

  • Reposition or edit the image as desired

  • Save the image

    

• Change the Default view

  • There are two main views of the Evidence within your Collection: Collection Evidence or Collection Activities. Which of these two is the default for you, in all Collections you view, can be changed in your User Settings, see 📄 User Settings.

  • Within the Evidence overview, there are 2 different views: List View or Card View. Use the button to switch between the two views (1).

    

  • Which of the Evidence views (List or Card view) is the default for this Collection (for everyone visiting it) can be set up in the Collection options.

    

• Set up Evidence card images

  Once you have selected the Card view, you can add an Evidence card image for each Evidence.

  • Click the Action menu (︙) on an Evidence card and select Add evidence card image. You can upload any image of type PNG, JPG, or JPEG with a file size limit of 10 MB. The image is dynamically cropped based on the current screen size, based on your initial selection.

    

    Note: The selected Evidence card image applies to this Evidence for all Collections this Evidence is in.

Activities

What are Activities?

Activities are chronologically ordered sets of learning experiences within a Collection. They can represent future planned Activities as well as past Activities that have Evidence attached. Activities can contain a title, description, associated Goals and a suggested Snippet (template for Evidence). Activities can be imported using a Template or created by the learner. Planned activities serve as 'placeholders' for Evidence. Deleting an Activity is only possible when no Evidence is linked to it.

Once a learner has attached new Evidence, existing Evidence, or Evidence based on a Snippet, it is no longer an empty (planned) activity. The name and description of the Evidence and the Activity will match. You can view the information from the original Activity by clicking the Action menu (︙) on an Activity.

What is the difference between the Collection views?

Three different views of a Collection page